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Board Meeting Summary

Board Meeting Summary 24-02-2022

By February 24, 2022February 28th, 2022No Comments
Summary of Board Meeting

PRESENT: C. Flynn(Chair), R. Gercken, R. Sinclair, M. Wallace, A. Hall, M. Lowe, F. Cross, J Whittle, G. Chapman (GM), M. Judd (AGM)

APOLOGIES: Nil

MINUTES OF BOARD MEETING HELD: Thursday 27 January 2022 (22.1) be accepted as presented.


Business arising from 27 January 2022 Minutes: 25 Action List items completed. 12 Action List items in progress.

Correspondence – Inward:

  • Letter from Members #2168 & #2167 dated 31.01.22 regarding home safety issue from golf balls.
  • Quote from ecash Pty Ltd for Premium CRT Terminal Purchase cash redemption terminal
  •  Email from Member dated 14.02.2022 regarding privacy incident.
  • Email from Member dated 16.02.2022 regarding state of the golf course.
  • Email from Member dated 23.02.2022 regarding organisation of the le diner en blanc.

Correspondence – Outward: 

  • Letter to potential member advising membership unsuccessful.
  • Letter to Clubs NSW responding to Code Breach Allegation under Clubs NSW Code of Practice
Committee Reports
  • Minutes of Junior Golf Committee Meeting held 19 January 2022
  • Minutes of Workplace Health & Safety Committee Meeting held 4 February 2022
  • Minutes of Grounds Greens & Cats Committee Meeting held 16 February 2022
  • Purchase of plants and shrubs for garden bed behind putting green BOD 22.2.6
  • Minutes of Lady Golfers Committee meeting held 11 January 2022
General Managers Report
  • New Members: S1yr – 181, S3yr – 60, S5yr – 24, G7 Day – 6, G5 Day – 0, GU35 -2, Country- 4, Junior – 1, Cadet – 1 approved.
  • Finance Reports presented by GM.
  • Functions: Scheduled & booked for March 2022 as presented.
  • Strategic Plan – Stage 2 Renovations – Underway and going well. Numerous purchases required as per Stage 2 Budget. Mood Board to be presented to members.
  • Stage 3 – CAF , BAR & RECEPTION to be prepared for open tender.
  • Irrigation System Upgrade – Waterland on site Wednesday 2nd March 2022 to begin construction of
  • the new suction line from the irrigation dam to the pump shed.
  • YTD Gross Income, Expenditure & Net Result
  • HR Matters: Total Employees 77, Permanent, 27, Part time 19, Casual 31
  • Jarrod Cottington completed his apprenticeship and has signed up as a qualified greenkeeper. Congratulations Jarrod. Riley Henderson was successful in applying for an Apprentice Greenkeeper, Congratulations Riley.
  • Course stats – YTD = 40,890 rounds (190 players per day).
GENERAL BUSINESS
  •   Golf Cart Cleaning enhancements.
  •   Insurance Renewal – March 2022
  •   Anti-Money Laundering/Counter Terrorist & Financing Policy endorsed
  •   Contract – Land for Sale 17th Fairway signed by CCC
  •   2021/22 Revised Budget, CAPEX and Cashflow accepted.
  •   Purchase of Aristocrat Poker Machines endorsed
  •   Hydroplan – Dosing System and Pump Shed Design endorsed
  •   Washdown Bay Roof/Shed quotes considered & endorsed
  •   Play By Design – Children’s Play Equipment (Stage 3) quote endorsed
  •   CAV – CCTV and PA System (Stage 2) quote endorsed
  •   Eurobodalla Refrigeration Services (Stage 2) quote endorsed
  •   Outdoor Gaming Ceiling Replacement – LSC (Variation Stage 2) endorsed
  •   Upgrade to Golf Course Pathways – Diamond Grid Costings endorsed
  •   27 Hole Irrigation System Installation – Loan to be investigated and considered
  •   Membership Fees and Golf Shop Pricing – to be considered
  •   CMA and Clubs NSW Regional Dinner – Management & Board attendance
  •   Cigarette Butts on course – reminder notice to members to dispose of cigarette butts appropriately.
  •   Catalina Restaurant – Menu changes and specials to be discussed with Chef.

Meeting closed at 5:25pm. Date of next meeting to be held Thursday 31 March 2022 at 3pm.