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Board Meeting Summary

Board Meeting Summary 26-05-2022

By June 8, 2022No Comments

Summary of Board Meeting 26 May 2022 @ 3pm (BOD 22.5) 

PRESENT: C. Flynn (Chair), R. Gercken, R. Sinclair, M. Lowe, F. Cross, J. Whittle, G. Chapman (GM), M. Judd (AGM)

APOLOGIES:  M. Wallace, A. Hall

MINUTES OF BOARD MEETING HELD Thursday 29 April 2022 (22.4) be accepted as presented.

Presentations: Dennis Grounds, Course Superintendent – Irrigation update stating installation 25% completion. Holes 11,13, 20 & 23 fully completed.

Business arising from 28 April 2022 Minutes:

  • 13 Action List items completed.
  • 13 Action List items in progress.
  • Accept quotation no. 137 subject to final drawings for the installation of roof above the washdown bay and fencing of the compound (5.4) 

Record of Out of Session Determinations:

  • LSC variation for out of scope works
  • Acceptance of LSC tender bid for Stage 3a – Café/Bar & Indoor Kids Area and Reception and thoroughfares.

Correspondence – Inward 

  1. Engagement Letter from Daley Accounting & Tax
  2. Audit Plan from Daley Accounting & Tax
  3. Letter from Eurobodalla Shire Council regarding Grey-headed flying-fox monitoring report 12 – 20 May 2022
  4. Letter from previous membership suspension member applying to re-join as a social member
  5. Certificate of Appreciation from Legacy for recent Charity Golf Day

Correspondence – Outward

  1. Letter to member regarding Disciplinary Committee hearing held 21 April 2022.
  2. Letter to member regarding Disciplinary Committee hearing held 21 April 2022.

Committee Reports 

  • Minutes of Lady Golfers Committee Meeting held 12 April 2022
  • Minutes of Veterans Committee Meeting held 11 May 2022
  • Minutes of Disciplinary Committee Hearing held 21 April 2022
  • Minutes of Workplace Health & Safety Committee Meeting held 5 May 2022
  • Minutes of Golf Operations Committee Meeting held 9 May 2022
  • Minutes of Projects Committee Meeting held 12 April 2022 re-presented

Business Arising from Committee Reports:

Practice Fairway

Discussion took place regarding a near miss on the 11th green with golf balls from the practice fairway, during the Batemans Bay Open. Resolved the Board will take a firm stance, with members to be notified accordingly of serious consequences with breaching of the practice fairway boundary restrictions.

Men’s Handicap will increase to 45 as of 1 July 2022

Multi tee start to be implemented as of 1 July 2022

Garden Adjacent to 20th Tee:  The Board to seek quotations for the establishment of a suitable garden adjacent to the 20th tee with a view it will be funded from Veteran funds.

General Managers Report

  • New Members:  S1yr – 123, S3yr – 39, S5yr – 15, G7 Day – 3, G5 Day – 1, Country  – 2 approved.
  • Finance and Statutory Reports presented by GM.
  • Functions: scheduled & booked for June 2022 as presented.
  • Strategic Plan will be emailed next week to all staff and members, via a link to our website, followed by the member survey to golfing members the following week.
  • Stage 2 Renovations – Completed successfully and on time.
  • Stage 3a – CAFÉ, BAR & RECEPTION tender let to LSC.   Works scheduled to begin 20 June and handover expected 15 August 2022.
  • Stage 3b – awaiting engineering specifications for play equipment, required for the DA.
  • HR Matters:  Total Employees 82, Permanent 26, Part time 23, Casual 33.
  • Recruitment still slow.  Covid19 still impacting customer service levels due to staff shortages.
  • Culture & Leadership training for senior and middle management underway. 

YTD Gross Income, Expenditure & Net Result

Golf Shop – Rounds Report

  • April 2021 6191 rounds (206 players per day)
  • April 2022 4724 rounds (157 players per day) Closed for 8 days
  • Financial YTD 2021 (July – Apr) 43,377 rounds (143 players per day)
  • Financial YTD 2022 (July – Apr) 55,032 rounds – 26.8% increase (181 players per day)

General Business

  • Disciplinary Hearings – 3 hearings to be held on Thursday 2/6 at 1600.
  • Grey-headed Flying Fox Colony – Concerns re population increase, ESC to be contacted with a view to dispersal activity being conducted.
  • 2022 Strategic Plan – to be emailed next week to all staff and members.
  • Member Survey – ready for distribution.
  • Study Tour – to Melbourne golf courses in June 2022 to be arranged.
  • Mechanical Switchboard – requiring major maintenance.
  • 2022/23 P&L, Budget, Capex & Cashflow– in progress
  • Foxtel Subscription – significant increase of over 100% to apply effective 1 July 2022.
  • GMDC Course Update – GM has now completed 2 x 2 days sessions.
  • Two Aristocrat Gaming Machines Purchases – approved (BOD 22.5.11)
  • White Courtesy Bus – mechanical issues, purchase secondhand bus in the interim (BOD 22.5.12)
  • 2022/2023 Membership Renewals –2022/23 golf and social membership cards will land around early to mid -June 2022, where membership renewals will be taken. The renewal notice will be posted as usual.
  • Heating on Terrace & View Deck for Winter to be investigated for the most appropriate solution by GM.
  • Club Restroom facilities – GM to seek costings for a more significant 7 improved makeover.
  • Pace of Play – Primarily very slow pace of play in Men’s Competitions.  Captain to implement slow play rangers.
  • Southern carpark exit – Initiate the possibility of establishing an exit to Country Club Drive.

Meeting closed at 5:58pm

Date of next meeting to be held Wednesday 29 June 2022 at 3pm