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Board Meeting SummaryClub Board

Board Meeting Summary 29-06-2022

By June 29, 2022July 4th, 2022No Comments

Summary of June Board Meeting

29 June 2022 @ 2.55 pm

Present: C. Flynn (Chair), R. Gercken, R. Sinclair, M. Lowe, F. Cross, M. Wallace, A. Hall, M. Judd (AGM)

Leave of Absence: J. Whittle, G. Chapman (GM),

Minutes of Board Meeting held Thursday 26 May 2022 (22.5) be accepted as presented.  

Business arising from 28 April 2022 Minutes:

  • BOD22.5.12 rescinded as second hand mini bus no longer required.
  • 16 Action List items completed.
  • 19 Action List items identified or in progress.

Record Of Out of Session Determinations:

  • Forward Thinking Design quotation for a design of full new aesthetic upgrades to the reception, lounge and restaurant restrooms – noted and accepted.

Correspondence – Inward:

  1. Minutes of Eurobodalla Shire Club Grants Committee Meeting held 15 June 2022
  2. Letter from previous Disciplined member applying to re-join as a social member
  3. Letter from Clubs NSW regarding alleged Code Breach Allegation under ClubsNSW Code of Practice

Correspondence – Outward:

  1. Letter to Member regarding Disciplinary Hearing on 2 June 2022
  2. Letter to Member regarding Disciplinary Hearing on 2 June 2022
  3. Letter to Member regarding Disciplinary Hearing on 2 June 2022
  4. Letter to Member regarding incident on 13 June 2022
  5. Letter to Member regarding Disciplinary Hearing
  6. Letter to Member regarding Disciplinary Hearing

Committee Reports

  • Minutes of Lady Golfers Committee Meeting held 10 May 2022
  • Minutes of Veterans Committee Meeting held 8 June 2022
  • Minutes of Grounds Greens & Cats Committee Meeting held 8 June 20228
  • Minutes of Junior Golf Committee Meeting held 15 June 2022
  • Minutes of Disciplinary Committee Hearing held 20 June 2022 
  • Minutes of Disciplinary Committee Hearing held 20 June 2022 

Business Arising from Committee Reports:

  • Pathway to bathroom amenities from 15th tee (GGCC) – On hold until after Canberra/Melbourne golf course study tour.  
  • Gardening Group (GGCC) The Board endorsed funding of a further $750.00 for the purchase of plants.
  • JNJG Talent Development – S Eppelstun (JGC) The Board endorsed Junior Development funding of $440.

General Managers Report

  • New Members:  S1yr – 30, S3yr – 20, S5yr – 9, G7 Day – 3, Inter Golf – 1 – approved.
  • Finance and Statutory Reports presented by AGM & Club Grants category 1 applications totalling $38,821.47
  • Functions: scheduled & booked for July 2022 as presented.              
  • Strategic Plan – Lewis Greenup will be visiting in July to demonstrate Monday.com for Board
  • Stage 3a – Café Bar & Reception Well underway.  Handover expected 15 August 2022.
  • HR Matters:  Total Employees 82, Permanent 26, Part time 23, Casual 33.  
  • Recruitment remains slow with 5 terminations for various reasons during the month of May.  
  • Culture & Leadership – the leadership team have developed the following club values “Growth, Respect, Integrity, Teamwork and Trust” (GRITT) which will align with the expected behaviours throughout our organisation.
  • Course – Irrigation installation progressing well.

Club Grants Category 2 Applications  

  • Skyes the limit – Boxing
  • Batemans Bay Patchwork and Quilters

 YTD Gross Income, Expenditure & Net Result 

New Members – May 2022

  • 7 Day – 3 New Members
  • Intermediate – 1 New Member
  • Sub Total Golf – 4 New Members
  • Social 1Yr – 30 New Members
  • Social 3Yr – 20 New Members
  • Social 5Yr – 9 New Members
  • Sub Total Social – 59 New Members
  • Total New Members – 63

Golf Shop – Rounds Report

  • May 2021 5123 rounds (165 players per day)
  • May 2022 5022 rounds (162 players per day)
  • Financial YTD 2021 (July – May) 48,500 rounds (145 players per day)
  • Financial YTD 2022 (July – May) 60,054 rounds – 23.8% increase (179 players per day)

General Business

  • Club Patron – At this stage no Board recommendation for a Club Patron to be presented at the 2022 AGM.
  • Garden bed – 20th & Clubhouse Front Garden Beds. Patch of Green Landscaping to undertake work on the above garden beds once Board has agreed on concept after Study Tour.
  • Canberra/Melbourne Study Tour – Royal Canberra, Hellenic, Canberra Raiders, Sandy Golf Links, Royal Melbourne, Metropolitan, Kingston Heath, Peninsula Kingswood, Curlewis & Lonsdale Links to be visited.  Areas of interest:  Course Vegetation, Flow of traffic & infrastructure, Course designs, Cart paths, Driving Ranges, Mini Golf, Food & Beverage (External) and general golfing amenities.

Quotes aligned to Stage 3a Renovations and Business Management System (BMS) approved

  1. Restaurant Bar – in keeping with main bar
  2. Eurobodalla Refrigeration & Air-Conditioning – Café & Bar Items
  3. Eurobodalla Refrigeration & Air-Conditioning – Business Management System & Stage 3a Air-Conditioning
  4. CAV – CCTV cameras and DVR Stage 3a    
  • 2022/23 P&L CAPEX & Cashflow Budget – Noted as being in progress.
  • Marketing & Communications Manager – Tendered 3 weeks-notice.
  • Clubhouse Water Leak – significant water leak had been detected beneath the Stage 3a renovation area. Immediate rectification required.
  • Lewis Greenup – Lewis Greenup of LG Advisory re progress of Strategic Plan will be onsite 11 July 2022
  • Infrastructure Grants – Sport & Recreation Grant opens 27/6, may be of interest to Club Catalina Stage 3a/3b renovations.
  • Members Cart shed – major cleanup planning underway, Director Sinclair will be organizing date and time & members to assist.

Meeting closed at 5:15pm

Date of next meeting to be held Thursday 28 July 2022 at 3pm.